Food Vendors

Please read entire application

This form must be completed in its entirety and

payment (check, cashiers’ check, or money order) must be sent to:

T.F.O.C., Incorporated

101 S. Main St., Conroe, Texas 77301

Booth Space Criteria and Provisions

• 10’x10’, 10’x20’ or 10’x30’ canopied space available as well as along with Food Truck/Trailer Spaces (see order form page 3)
• Electrical Needs – each Tented booth will be supplied with (3) 20amp 110V outlets. Additional electrical needs can be arranged on an individual basis. The Food Vendor must prepay the cost of additional electrical requirements. No electricity will be supplied until the morning of Friday, October 11^th, 2024.
• Consumption of outside alcoholic beverages is prohibited; if a Vendor is intoxicated, they will be asked to leave and forfeit all fees.
• Lighting is supplied for evening hours.
• CCCF provides daytime & overnight security; however, CCCF assumes no liability for damage, loss, or theft of any individual's work or possessions. The applicant will indemnify and hold harmless T.F.O.C., Incorporated DBA Conroe Cajun Catfish Festival (CCCF) for any and all damage to property.
• Booth locations are determined by the CCCF Food Vendor Chairman(s) and is non-transferable.
• Personal canopies, tables and chairs for patron seating are NOT allowed in front of booth, behind the booth, or on sides of booth. (There is designated seating on festival grounds for patrons)
• All booths must be manned and operational during all hours of CCCF.
• Water is available onsite but not available in the booth.

Food Vendor Responsibilities and Criteria

• All Food Vendors are required to meet Montgomery County Health Departments Code of Regulations.
• Food Vendor must meet insurance requirements and include a copy of their Certificate of Insurance with their contract. Certificate Holder should be T.F.O.C, Incorporated; 101 S. Main; Conroe, TX 77301
• Propane Usage -- Vendors may use propane for food preparation on site.
• All fire code safety regulations must be met. A fire extinguisher is mandatory at each food booth. Fire Marshall inspection on Friday, Oct 11^th.
• A Food Vendor may sell only those items approved by CCCF Food Vendor Chairman(s) and in a manner that meets Montgomery County health and fire regulations.
• The Fire Marshall WILL inspect each booth to verify compliance.
• Menu Items -- All menu items and prices will be determined and set before the event opens. There are no exceptions to this rule. The Food Vendor agrees to sell products at agreed upon prices. Be advised, any changes made to the menu or pricing, must be approved by CCCF Food Vendor Chairman(s) prior to CCCF.
• In order to ensure professional food service, CCCF Executive Committee will establish a minimum “food commission” quota. This figure will be based on weather conditions and attendance. Food vendors meeting the quota and who have established a quality presentation are invited to return.
• All food items, operational equipment and serving tables etc. are the responsibility of the food vendor.
• Banners and Decoration – The Food Vendor must provide banners and booth decorations for their booth. Poster boards and last-minute type of signs are prohibited. Menu signs are required for each booth, they must have prices in RFID, and must be displayed at all times. No altering menu signs unless you sell out of a product and/or have contacted the CCCF Food Vendor Chairman(s).
• The sale of beverages will be directed by T.F.O.C., Incorporated DBA Conroe Cajun Catfish Festival (CCCF) only. Food Vendors cannot sell alcoholic beverages, carbonated beverages, or water. Tea, coffee, & lemonade are the exceptions.
• Food Vendors accept RFID Cards only, NO CASH. Any booth in violation will be asked to leave immediately.
• The committee will utilize an RFID Card procedure for all food and beverage sales during the festival. Redemption of RFID System will be Sunday, October 13^th starting at 6 pm.

Vendor Information

• Sales Tax Applicants are responsible for collecting sales tax and payment to the local Tax Office.
• A 10% commission of gross food sales will be donated to the T.F.O.C., Incorporated. Payment is due Sunday, October 13^th, 2024 @ check out.
• Set Up/Take Down - Set-up is Friday, October 11th from 8am-3pm ALL VEHICLES MUST BE REMOVED FROM FESTIVAL GROUNDS BY 3 PM. Takedown begins at 6:00pm Sunday October 13^th and must be completed by midnight.
• Parking - We do not provide designated parking areas for vendors. There is plenty of street parking surrounding the festival grounds. Once unloaded, food vendors must move vehicles to the parking area.
• Wristbands - Each food vendor will receive 6 wristbands for food booth personnel (more available if required). These wristbands allow unlimited access to the festival during the three-day event.
• Vehicle Access Passes - Each food vendor will receive two vehicle access passes. These passes allow your vehicle into the festival area to unload and set up your food booth – prior to festival opening NO VEHICLES INSIDE FESTIVAL GROUNDS DURING OPERATING HOURS.

I have read and understand the above regulations and agree to abide in full. I also agree this contract is a binding commitment to full payment of participant fees upon acceptance into CONROE CAJUN CATFISH FESTIVAL (CCCF).

Conroe Cajun Catfish Festival (CCCF) Food Vendor Agreement

Space is limited, not all applicants will be accepted into CCCF. CCCF believes in equal opportunities for all vendors, and we will actively seek fair evaluation of all applications. We do not allow personal beliefs to conflict with application consideration. In selecting participants, criteria may include menu items, past history, the promptness of application arrival, and event area accommodations. CCCF reserves the right to deny acceptance of any applicant if past experience or other factors that warrant exclusion.

As a participant of CCCF, I fully understand and agree to the following:

I recognize and acknowledge that I assume full risk of any injury, property damage or loss which I may sustain as a result of my participation in any and all activities connected with or associated with my participation in the CCCF. Furthermore, I understand that I should carry my own insurance and that I store my products and equipment overnight at my own risk. This includes any risks associated with contracting COVID 19.

I agree to waive and relinquish all claims I may have against CCCF, the City of Conroe, and all associated sponsors and staff of the CCCF and agents thereof from any and all claims other parties may have resulting from injuries, damage, or loss caused by, arising out of, connected with, or in any way associated with the activities of the CCCF. I further agree to indemnify and hold CCCF harmless for any injuries and damage that occur as a result of my participation in the event.

I agree to provide a specified list of all items I plan to sell, and I acknowledge that I may not be permitted to sell each of the items I submit.

I understand that, in the event of CCCF cancellation due to weather and/or other unforeseen issues, vendor fees will not be refunded. Additionally, if the event is forced to be cancelled as a result of COVID 19, vendor fees will not be refunded.

I agree that I am responsible for the transportation, insurance, and sale of my products. I also understand that I am responsible for collecting and reporting sales tax on all transactions made during CCCF.

I agree to pay all the necessary fees set forth in this application upon acceptance into CCCF.I understand that all cancellations must be made in writing and must be postmarked, emailed, or faxed by no later than September 3, 2024, and that absolutely no refunds will be considered.

I agree to be present for all 3 days of the CCCF: Friday, October 11^th through Sunday, October 13^th, 2024. I agree that if I have not set up by 3 pm on Friday, October 11^th, or if I leave the CCCF early, I will forfeit my booth space and all fees. If I intend to be late on any of the 3 days, I must acknowledge this to the Food Vendor Chairman(s) or I may forfeit my booth space. I agree that all demonstrations and exhibits may be photographed for publicity purposes. I understand and will abide by the rules of this application.

I agree to act in a professional manner towards CCCF staff & volunteers, as well as the patrons. If I do not follow this, I can be asked to leave and will forfeit my booth space, any/and all fees, and will still be responsible for paying 10% of all gross sales up to the point of removal from Festival.

I have read through the application, and I agree to abide by all rules set forth in this agreement and application package.