THIS FORM IS FOR NON FOOD VENDORS/ EXHIBITORS ONLY
Application Information
1.Completed application form must be accompanied with the booth fee, made payable to The Friends of Conroe, Inc. After Sept. 1stonly money orders, cashier’s checks, or cash accepted.
2.Photos: Submit 2 photos with application. Online applications will be accepted.
Available Exhibitor Space Options
1.Space Only
•These are sold as 10x10 spaces only, exhibitor provides tent and all necessary items for display.
•Power is available at no extra charge; you must bring 100’ of cord. This is not dedicated power Generators are not alllowed
•Tents must be straight leg, anchored with sandbags or similar and in ”like new” condition
•Security is provided overnight Friday and Saturday, but exhibitor assumes all liability for theft
•Option to leave Sunday before 11am if desired
2.Arts & Crafts/ Not For Profit (501c3) Tented Space
•These are sold as 10x10 or 10x20 Tented & Lighted spaces
•Arts & Crafts Requirements: Contemporary and traditional handmade arts & crafts of all media. Or 501(c3) Not For Profit Charities-
•Power is available at no extra charge; you must bring up to 100’ of cord. This is not dedicated power. Generators are not allowed.
•Tent walls are provided but are the exhibitors responsibility to roll up and down each day. (multiple vendors/ spaces could be under one tent)
•Security is provided overnight Friday and Saturday, but exhibitor assumes all liability for theft
3.Home Based Business Tented Space
•These are sold as 10x10 or 10x20 Tented & Lighted spaces
•Home Based Business Requirements: Business that is conducted from a home, not a store front.
•Power is available at no extra charge; you must bring up to 100’ of cord. This is not dedicated power. Generators are not allowed.
•Tent walls are provided but are the exhibitors responsibility to roll up and down each day. (multiple vendors/ spaces could be under one tent)
•Security is provided overnight Friday and Saturday, but exhibitor assumes all liability for theft
4.Commercial Business Tented Space
•These are sold as 10x10 or 10x20 Tented & Lighted spaces
•Commercial Requirements: Manufactured, mass-produced items, antiques, collectibles, business products, T-shirts and services.
•Power is available at no extra charge; you must bring up to 100’ of cord. This is not dedicated power. Generators are not allowed.
•Tent walls are provided but are the exhibitors responsibility to roll up and down each day. (multiple vendors/ spaces could be under one tent)
•Security is provided overnight Friday and Saturday, but exhibitor assumes all liability for theft
5.Mobile Trailer Business Space Only
•These are sold as prime 10x30 spaces only
•Power is available at extra charge. Generators are not allowed.
•Security is provided overnight Friday and Saturday, but exhibitor assumes all liability for theft
Parking is not included in booth fee. There are numerous paid and free lots around the festival. The festival assumes no liability for availability or security of parking.
A selection committee will approve all vendors. There are no exceptions.A selection committee will approve all vendors. There are no exceptions..
EARLY BIRD DISCOUNT OF $50 FOR TENTED SPACES PAID IN FULL BY 7/15/2023
USE Code: 50off At checkout for the discount
Discount only applies to Exhibitors and not valid for any other purchases
Does not apply to Space Only OR Trailer Options
*Discount only available at time of checkout online. Credit will not be applied for failure to enter code at checkout
2023 The Conroe Cajun Catfish Festival Exhibitor Agreement
2023 The Conroe Cajun Catfish Festival Exhibitor Agreement
Festival Rules
1.Exhibitors will be expected to display and sell work of the same quality and nature as that submitted for screening. The Festival retains the right to ask for removal of any objects which are distinctly inferior or offensive (controversial) to those selected. No one is allowed to solicit outside of their booth.
2.Once accepted, an entrant is committed to show. No refunds will be made for entrant withdrawal.
3.There are no rain dates and no refunds in the event of rain or other unforeseen closures, including Pandemic
4.The Festival provides daytime & overnight security; however, entrant exhibits all work at their own risk. The Conroe Cajun Catfish Festival assumes no liability for damage, loss or theft of any individual's work. Applicant will indemnify and hold harmless The Friends of Conroe, Inc for any damages to property.
5.All sales will be transacted by entrant. There are no commissions.
6.No food or beverage may be sold by exhibitors.
7.Samples or other giveaways may only be given with prior approval.
8.Submission of an entry to the Festival constitutes agreement on the part of the entrant to the terms and conditions set forth in this prospectus.
9.Further details and instructions will be mailed to accepted exhibitors.
10.Exhibitors are responsible for obtaining a sales tax I.D. number. A copy must be mailed in with your application.
11.No items, such as gun replicas, knives, popping noise makers, drug paraphernalia, nudity or profanity are allowed.
12.Political Booths: All business done must be conducted within the confines of your booth space and subject to established non-profit guidelines limitations.
13.Consumption of outside alcoholic beverages is prohibited; if an Exhibitor is intoxicated, they will be asked to leave and forfeit all fees.
14.Your booth fee may be transferred in the case of an unforeseen closure of the event. Under no circumstance will it be refunded
The Conroe Cajun Catfish Festival (CCCF) believes in equal opportunities for all vendors, and we will actively seek fair evaluation of all applications. We do not allow personal beliefs to conflict with application consideration. In selecting participants, criteria may include menu items, past history, the promptness of application arrival, and event area accommodations. CCCF reserves the right to deny acceptance of any applicant if past experience or other factors that warrant exclusion.
As a participant of the 2023 The Conroe Cajun Catfish Festival (CCCF), I fully understand and agree to the following:
I recognize and acknowledge that I assume full risk of any injury, property damage or loss which I may sustain as a result of my participation in any and allactivities connected with or associated with my participation in the Festival. Furthermore, I understand that I should carry my own insurance and that I store my products and equipment overnight at my own risk.
I agree to waive and relinquish all claims I may have against CCCF, the City of Conroe, and all associated sponsors and staff of the Festival and agents thereof from any and all claims other parties may have resulting from injuries, damage, or loss caused by, arising out of, connected with, or in any way associated with the activities of the CCCF. I further agree to indemnify and hold CCCF harmless for any injuries or damage that occurs as a result of any participation in the event.
I agree to provide a specified list of all items I plan to sell, and I acknowledge that I may not be permitted to sell each of the items I submit.
I understand that, in the event of CCCF cancellation due to weather and/or other unforeseen issues, vendor fees will not be refunded.
I agree that I am responsible for the transportation, insurance and sale of my products. I also understand that I am responsible for collecting and reporting sales tax on all transactions made during the Festival.
I agree to pay all the necessary fees set forth in this application upon acceptance into the 2023 CCCF. I understand that all cancellations must be made in writing and must be postmarked, emailed, or faxed by no later than September 3, 2023 and that absolutely no refunds will be considered after September 3, 2023.
I agree to be present for all 3 days of the CCCF: Friday, October 13 through Sunday, October 15, 2023. I agree that if I have not set up by 3 pm on Friday, October 13, or if I leave the CCCF early, I forfeit my booth space and all fees. If I intend to be late on any of the 3 days, I must acknowledge this to the Event Manager in my area or I may forfeit my booth space. I agree that all demonstrations and exhibits may be photographed for publicity purposes. I understand and will abide by the rules of this application.
I have read through the application, and I agree to abide by all rules set forth in this agreement and application package.